Find appointments and add emailed invites to your calendar with Gemini in Gmail
- Posted
- by Christoph Schwaiger (Tom's Guide)
- Last checked
- Method:
- How we verify
Evidence: Article or interviewA newsletter, journalist or interview account of what happened.
Context: Prompt guide: a shared prompt, not a record of a completed task.
Beginner-friendlyNo logins, payments or coding needed. Low risk: paste the prompt and you should get something useful.
Outcome
Tom's Guide's Christoph Schwaiger walks through using Gemini in Gmail (a paid feature at the time) to declutter an inbox, including asking 'Search through my emails, when is my next dental appointment?' to fish out forgotten appointment details, and 'Create an event in my calendar based on this email' for invitations that arrive as emails rather than calendar invites. It's a how-to guide, not a report of results.
Agent
Prompt Original prompt
Exact prompt as published in the source.
Search through my emails, when is my next dental appointment?
Try this in:
Sends the Original prompt shown above. ChatGPT and Grok open with it filled in, and ChatGPT may send it straight away. Gemini opens empty, so we copy the prompt for you to paste. Every button also copies it.
Opens in a new tab. We don't see what you send.
These links are only a shortcut. We're not affiliated with OpenAI, Google or xAI, and your results may not match the source.
Optional stronger version
Our rewrite with extra checks. The poster didn't test it.
Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Find upcoming appointments buried in my email and put any that are missing into my calendar. Fill in before running: - Email account: [Gmail] - Types of appointments to look for: [dentist, doctor, school, car service] - How far ahead to look: [e.g. next 3 months] Rules: - Search my emails for confirmations and reminders, and list each appointment with date, time, place and the email it came from. - Check my calendar and mark which ones are missing. - Only create calendar events after I confirm the list. - Don't reply to or delete any email. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. - Flag any appointment whose date changed in a later email, and use the newest one. Output: A table of upcoming appointments, which are missing from my calendar, and the events created after my OK. You'll know it worked when: every upcoming appointment from my email is in my calendar with the right date and time. Before you finish: re-read my goal and constraints, check your answer against each one, and list anything you assumed or couldn't confirm.
Customize the stronger version
Answer these questions and we'll put your answers into the stronger version. The original prompt above stays exactly as published.
Your prompt
Run this task now, exactly as written below. Everything you need is here, so start straight away and only stop if something required is missing or a rule below tells you to. Goal: Find upcoming appointments buried in my email and put any that are missing into my calendar. Fill in before running: - Email account: [Gmail] - Types of appointments to look for: [dentist, doctor, school, car service] - How far ahead to look: [e.g. next 3 months] Rules: - Search my emails for confirmations and reminders, and list each appointment with date, time, place and the email it came from. - Check my calendar and mark which ones are missing. - Only create calendar events after I confirm the list. - Don't reply to or delete any email. - Check facts that can change (prices, opening hours, dates, availability, rules) against the official source, and tell me anything you couldn't verify. - Flag any appointment whose date changed in a later email, and use the newest one. Output: A table of upcoming appointments, which are missing from my calendar, and the events created after my OK. You'll know it worked when: every upcoming appointment from my email is in my calendar with the right date and time. Before you finish: re-read my goal and constraints, check your answer against each one, and list anything you assumed or couldn't confirm.
Scroll to see the whole prompt. Your answers show in green.
3 blanks are still empty: Email account; Types of appointments to look for; How far ahead to look. They'll stay in brackets in your prompt, so the chat tool may ask you about them.
What you type stays in this browser tab. We don't send it or save it, and it's gone when you leave the page.
Source
Related cases
- Delete 47,000 old promotional emails by finding the top senders first with ClaudeEvidence: Described by poster
With Claude connected to their Gmail, J. McLaughlin asked for a snapshot of the mailbox, then for the highest-volume promotional senders: years of store deals, grocery ads and app notifications. Claude pulled unsubscribe links and wrote Gmail search queries for each round of bulk deletion, which McLaughlin ran and confirmed in Gmail themselves. In one sitting they deleted more than 47,000 emails, over half the mailbox, and got the inbox down to five things that mattered.
Claude · Personal · Source date:
- Ask which bills are due this week straight from your inbox with GeminiRecreated promptEvidence: Article or interviewBeginner-friendly
With Gemini connected to Google Workspace, Android Police writer Rahul Naskar asks it whether any bills are due that week or month, and it scans Gmail for bill emails and answers. Naskar also gives Gemini a jumbled plan for the next day; for a Saturday that included taking their mother to a diagnostic centre for an echocardiogram, it built a table of tasks and time slots with notes on how long the test takes. Naskar saves the plan to Google Docs and shares it on WhatsApp.
Gemini · Personal · Source date:
- Audit active subscriptions from email receipts with Gemini in GmailEvidence: Described by posterBeginner-friendly
A poster asked Gemini in Gmail to pull all their active subscriptions and say which were actually useful. The poster says it found Google One, Pokémon subscriptions, X Premium, Spotify, Claude Pro and more, and suggests doing it once a year.
Gemini in Gmail · Personal · Source date: